Today I Learned: Microsoft Office 365 Application Series – Teams Part III

Today continues a series of posts about Microsoft Office 365 applications that have recently become available to FIS customers.  The purpose here is to help you use these applications in a more efficient manner and make their first-time use much less imposing.  We are going to continue discussing Teams.   Part I discussed what Teams is, how to access it, and how to create a team.  Part II discussed the various channel spaces within the team you created.  Part III is going to focus on meetings, managing your team, and apps.

Meetings

Meetings is a clickable icon that is located in the sidebar on the left-hand side of Teams.  It allows you to schedule, edit, join, accept, decline and cancel meetings as well as view your Outlook calendar on a day to day basis. The meeting invites you send will come into an invitee’s Outlook inbox.  So it works in conjunction with Outlook.  To create a meeting, click the “Schedule a meeting” icon at the bottom of the page.  At this point, you will be able to enter the title, location, start time, end time, and details of the meetings.  To invite someone to the meeting, start typing their name in the “Invite Someone” field and they will appear in the drop-down below.  Once the meeting starts the interface is very similar to Skype for Business.  In fact, Teams Meetings will eventually be taking the place for Skype for Business.  Also, you are able to record your meetings in Teams.

Managing your team

Managing your team provides you with a wide variety of options such as: adding members, changing members role permissions, adding channels, adding a team picture, changing guest role permissions, etc.  To manage your team, click on the ellipses icon next to the team you created and select “Manage team” from the available drop-down options. This is where you can add members and change their permissions.  To add a member, click the “Add member” icon on the top right-hand side of the page, type in their name and click “Add”.  The other options manage teams provides is channels, settings, and apps.  Channels allows you to add channels and settings provides you with multiple options mainly involving permissions.  Apps will be discussed below.

Apps

Apps displays a list of programs that you have integrated with Teams.  A default set of applications is listed that is entirely organization based but you are able to add apps.  To add apps, click the “Go to store” icon located in the top right-hand corner of the page and select from a very large list of programs.  Apps can also be added as tabs to your team channels.  To add an app as a tab, go to the team channel you created (in previous parts of this series the channel is General) and click the “+” icon at the top of the page.  A list of apps will appear.  Select the app you want to add.  At this point, it will let you name the tab and add any appropriate content.

Thus concludes the third part on Microsoft Teams.  Please check in next week for the last part on Microsoft Teams.  For more information, please submit a ticket through the FIS portal.

 

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