Microsoft has recently announced new advanced security features available to Office 365 subscribers.  Since the University of Pittsburgh migrated to Office 365, these new protection capabilities are available to you.

The new security features offered are:

• File recovery for OneDrive
• Outlook prevent forwarding
• Email encryption

File Recovery for OneDrive

This feature allows you to restore your entire OneDrive to a previous version within the last 30 days.  This can be very helpful when a file or multiple files are accidentally deleted,  become corrupt, or some other disastrous issue.  Keep in mind the file restore will only work for files that were stored on your OneDrive.  If the file was stored somewhere else, this feature will not work.

To use file restore:

1. Go to http://portal.office.com
2. Login with your University email address and password (may not be required if you are already logged into Office 365).
3. Click the OneDrive icon.
   
4. Click the Settings icon in the top right-hand corner.
5. Click OneDrive – Restore your OneDrive.
   
6. Select a date from the dropdown menu and click Restore.

Outlook Prevent Forwarding

This feature allows you to restrict your email recipients from forwarding or copying your emails.  Prevent forwarding should be used when an email you send contains sensitive information.

To send an email with the prevent forwarding feature:

1. Open Outlook and compose a new email.
2. Go to the Options tab and click the dropdown arrow under Permission.
   
3. Select Do Not Forward.
4. Send the email.

Email Encryption

This feature offers an added layer of protection to sent emails.  Some email providers don’t encrypt their connection, which means your communication could be susceptible to being intercepted and read.  If you use the email encryption feature offered by Office 365, the email you send will remain encrypted over a secure connection.  This should be used when sending an email to an external user.

To send an email with the email encryption feature:

1. Open Outlook and compose a new email.
2. Go to the Options tab and click the dropdown arrow under Permission.
   
3. Select either University of Pittsburgh – Confidential or University of Pittsburgh – Confidential View Only.
   NOTE: Selecting University of Pittsburgh – Confidential will allow recipients to modify the content but not copy or print it.  Selecting University of Pittsburgh – Confidential View Only will not allow recipients to modify the content.
4. Send the email.

For more information on all of these features and more, please visit Office 365 new capabilities.