FIS is currently in the process of upgrading all of our customer’s operating systems from Windows 7 to Windows 10. Many customers are already on Windows 10 and many others are being upgraded in the near future. There are some cosmetic and functional differences between the two operating systems. Just like any change, the differences can take some getting used too. This article hopes to make the adjustment between the two operating systems smoother and better your understanding of Windows 10.
Let’s begin with the start button. The biggest changes are the way you log off, lock, restart, and shut down the computer, and search for programs and commands. To log off and lock the computer, click the start button and select the profile icon which is located directly above the start button two icons up. To restart and shut down the computer, click the start button and select the power icon which is located directly above the start button. To search for programs and commands, click the start button and just start typing in the program you are trying to locate. Windows 10 does not have a search field like Windows 7 did. A few other minor changes are that “All Programs” is now “All Apps” and “Printers and Devices” is now “Printers and Scanners.”
Aside from all those changes, you will also most certainly notice that it looks significantly different. This cosmetic change is noticeable as soon as you log into the computer as the start button, taskbar, and notification pane all look different. It also varies in appearance upon clicking the start button.
Another big change is Microsoft’s newest browser, Edge. While Internet Explorer is still a part of Windows 10, Microsoft is trying to deliver a better web experience, hence the reason Edge was built. It’s fast, compatible, built for the modern web, and optimized to perform on Windows 10. For example, according to Microsoft, you can get up to 53% more battery life when you browse the web with Edge. The Edge icon looks slightly different than Internet Explorer. The Edge icon is a dark blue lowercase “e” whereas Internet Explorer’s icon is a light blue lowercase “e” with a ring around. Lastly, Edge is a more secure browser than IE.
Speaking of security, Windows 10 is also an enhancement in that area compared to Windows 7. It comes with a set of innovative and coordinated security capabilities designed for many of the sophisticated cyber threats that occur today. You have advanced protection from viruses, ransomware, and malware because of Windows Defender (Microsoft’s antivirus program). These settings are managed by FIS.
What is mentioned above is just a small sampling of Windows 10 and its differences between Windows 7. To learn more about Microsoft’s newest operating system, please submit a help ticket via the FIS portal.
24 May 2018
Home network security as defined by the United States Computer Emergency Readiness Team refers to the protection of a network that connects devices to each other and to the internet within a home. With technology becoming more and more prevalent in our daily lives, it becomes increasingly important to protect against security risks. This article hopes to better your understanding of the risks associated with being connected to the internet as well as the importance of properly securing your home networks and systems.
Most people are under the assumption that their home network will never be attacked. This is a very common misconception for a couple of reasons. Home users believe their network is not big enough to be at risk of a cyber attack, and they think the devices they are provided by companies such as Comcast and Verizon are plenty secure. This line of thought is wrong and can be costly because attacks can occur to any network connected to the internet no matter the size, and the devices you are provided by Internet Service Providers (ISPs) are preconfigured with factory issued settings such as default usernames and passwords that create opportunities for cyberattackers to gain unauthorized access to information, amongst other problems.
The good news is that there are ways to prevent these types of problems. By improving the security of your home network, you can significantly reduce the chances of being successfully attacked. The list below are ways to improve the security of your home network.
- Regularly update software as the updates often include critical patches and security fixes for the most recent threats and vulnerabilities
- Remove/uninstall unnecessary services and software to reduce security holes on a device’s system
NOTE: This is especially important on new computers as they are often pre-installed with many software and application trial versions
- Adjust factory default configurations on software and hardware because the configuration settings are created to be user-friendly and are not geared towards security
- Install up-to-date antivirus software and make sure to enable automatic virus definition updates
- Install a network firewall to block malicious traffic from entering your home network and alert you to any potential dangerous network activity
- Install firewalls on network devices to inspect and filter a computer’s inbound and outbound network traffic
- Back up your data on a regular basis to minimize the impact if your data is lost, corrupted, infected, or stolen
- Enable wireless security by:
- Using the strongest encryption protocol available
- Changing the router’s default administrator password
- Changing the default SSID (often referred to as the network name)
- Disabling WPS (WiFi Protected Setup)
- Reducing wireless signal strength
- Turning the network off when not being used
- Disabling UPnP (Universal Plug and Play) when not needed
- Upgrading firmware
- Disabling remote management
- Monitoring for unknown device connections
- Familiarize yourself with the most common elements of a phishing attack
- Create strong passwords by:
- Making the password long and complex
- Creating a unique password for each account
- Never use personal information within the password
For more information about home network security, please visit the United States Computer Emergency Readiness Team website.
27 Apr 2018
Microsoft has recently announced new advanced security features available to Office 365 subscribers. Since the University of Pittsburgh migrated to Office 365, these new protection capabilities are available to you.
The new security features offered are:
- File recovery for OneDrive
- Outlook prevent forwarding
- Email encryption
File Recovery for OneDrive
This feature allows you to restore your entire OneDrive to a previous version within the last 30 days. This can be very helpful when a file or multiple files are accidentally deleted, become corrupt, or some other disastrous issue. Keep in mind the file restore will only work for files that were stored on your OneDrive. If the file was stored somewhere else, this feature will not work.
To use file restore:
- Go to http://portal.office.com
- Login with your University email address and password (may not be required if you are already logged into Office 365).
- Click the OneDrive icon.
- Click the Settings icon in the top right-hand corner.
- Click OneDrive – Restore your OneDrive.
- Select a date from the dropdown menu and click Restore.
Outlook Prevent Forwarding
This feature allows you to restrict your email recipients from forwarding or copying your emails. Prevent forwarding should be used when an email you send contains sensitive information.
To send an email with the prevent forwarding feature:
- Open Outlook and compose a new email.
- Go to the Options tab and click the dropdown arrow under Permission.
- Select Do Not Forward.
- Send the email.
This feature offers an added layer of protection to sent emails. Some email providers don’t encrypt their connection, which means your communication could be susceptible to being intercepted and read. If you use the email encryption feature offered by Office 365, the email you send will remain encrypted over a secure connection. This should be used when sending an email to an external user.
To send an email with the email encryption feature:
- Open Outlook and compose a new email.
- Go to the Options tab and click the dropdown arrow under Permission.
- Select either University of Pittsburgh – Confidential or University of Pittsburgh – Confidential View Only.
NOTE: Selecting University of Pittsburgh – Confidential will allow recipients to modify the content but not copy or print it. Selecting University of Pittsburgh – Confidential View Only will not allow recipients to modify the content.
- Send the email.
For more information on all of these features and more, please visit Office 365 new capabilities.
When you are scrolling your Facebook feed or taking a Buzzfeed quiz online, do you answer historical questions? Questions about your childhood home, your family dog, or the first car you drove can expose you to cyber criminals. These seemingly harmless games can lead to Facebook or quizzes online can help the company store and potentially sell your data. That is not to mention the other people that are seeing your answers online.
You may think to yourself, who care if they knew my first dog was a Boxer named Luna. Well, if you ever used that as a security question to reset your password, you may be more concerned. These data-harvesting schemes have become more and more prevalent and give identity thieves and scammers easier ways to access your online accounts.
There are many examples of this but, lets take a look at a few from krebsonsecurity.com
San Benito Tire Pros created a post that says, “What car did you learn to drive stick shift on?” This seems like a harmless answer, but by answering this question you could be giving them the answer to “What was the make and model of your first car?” This questions is one of the most commonly used by banks and other companies to verify customers before they reset their password.
Another from Good Old Days asks “What was your first pet, and what was it’s name?” This one is a little more obvious as it directly asks the question that you will frequently see as your security questions from companies online.
This can also happen when Facebook pages post quizzes or articles but pose questions as their caption. Texas asked “What was your high school mascot?” with a link to the most unusual texas high school mascots.
Protect yourself online and don’t share your historical data or make sure you answers to security questions are fictional. However, then you have to remember what you wrote.
16 Nov 2017
The holiday season is here and we will be searching for the perfect gifts for many people in our lives. Shopping from the convenience of our own home is one of the greatest benefits of the internet. You don’t have to wait in line, stand in crowds, or even take off your pajamas. With this convenience, comes many cyber criminals creating fake shopping websites, sending phishing emails, and trying to steal from others.
Spot Fake Online Stores
Criminals can create fake websites that replicate the look of real sites or using the names or well-known stores or brands. When you are searching online for the lowest prices, you may find yourself directed to one of these websites. Below are ways to help identify fake websites:
- Shop with reputable merchants.
- Research the website. There are many independent sources that will give grades to websites. Places like Reseller Rating or Better Business Bureau can be very informative. Even entering the the URL into a search engine and looking at results can be informative.
- Check the merchant’s customer information and return policies. Do not provide a vendor with personal information or bank account numbers. Make sure that they will support you if you package is stolen or missing.
Your Computer and Mobile Device
Protecting your device is just as important as shopping at legitimate websites. Make sure to always install the latest updates and run up-to-date anti-virus software. This makes it much harder for a cyber criminal to infect your device. On top of that, if you have children, let them use a secure device. Not one where your credit card or bank information is stored.
Be Sure the Transaction is Secure
When you are in the checkout process, the web site should be using encryption called SSL (Secure Sockets Layer). SSL ensures secure transmission of your credit card information across the internet. You can tell if the web site is using SSL by look for https: (rather than http://) at the beginning of the web site’s address in the browser.
Your Credit Card Information
Never send your credit card numbers via e-mail. Although it is generally safe to enter your credit card number on a secure web site, it is not safe to send it through e-mail. E-mail is sent through the internet in clear text format, so it’s possible for someone other than the vendor to see it.
Keep a record of your transactions. Print or store the copy somewhere for your records. Check your credit card statements to verify you were charged the proper amount. Also, keep any e-mail confirmations about your order for later reference.
Consider using credit cards that generate a unique card number for every online purchase, such as PayPal, which do not require you to disclose your credit card number to the vendor.
If you do have a problem with an online vendor, first attempt to work it out with them directly. Don’t just rely on e-mail; call them as well. If you cannot resolve the problem to your satisfaction, contact your back and ask them to stop the payment. You can also use an online service such as SquareTrade to resolve your dispute.
Finally, you can file a complaint to the state Attorney General’s Office, post your experience on a site like Reseller Ratings, or contact the Better Business Bureau.
09 Jun 2017
How To Identify Spam Email
Identifying spam emails can be tricky as many come from someone you know or copy the look and feel of popular websites. They create emails and websites that have official looking logos and content. If you find that you are receiving unsolicited emails, there are a few easy ways to identify them as spam.
- Sender’s email address – If it contains a long string of characters before the @ sign, it is very likely that the email is spam.
- Check the “To” field – If the message was sent to several unrelated names or distribution lists then it is most likely spam.
- Urgency – If the email is instructing you to do something right away or within X hours, it is a good indication of spam.
- Attachments – Look for attachments you weren’t expecting and NEVER open attachments from an unknown sender. Viruses are often sent through a zip file.
- Grammatical and spelling errors – Most spam message will contain at least a few spelling or grammatical errors.
- Generic Greetings – If it says something like “IT Customer” or “Dear Valued Customers”, it could be spam.
- Links – Hover over the link to see if the URL that appears in the message matches the status bar and the URL that you are expecting to see. If you want to go to the website, you should type the website yourself.
- Requests for Personal Information – Banks, eBay, PayPal and other online services will NEVER ask you for your personal information through email. Ignore any email that asks you for personal information in an email or through a link in an email.
If you ever think you have received a spam email, delete it. Do not reply to the email and don’t assume that emails from someone you know are safe. If you are every unsure, please feel free to reach out to FIS.
02 Feb 2017
Over the past few weeks, many of us have begun to use Duo Mobile, the new Multi-Factor secure login solution now offered by Pitt through CSSD. This new solution comes highly recommended by Pitt’s information security team. FIS strongly encourages the implementation of this solution and some of our supported departments have mandated its use. We would like to take a moment to answer some frequent questions and concerns that are brought up on Multi-Factor authentication.
What is Multi-Factor Authentication?
Simply put, Multi-Factor Authentication is a method for securing access to computer system which requires users to present different types of evidence to verify who they are before accessing the system. There are three common methods, or factors, used to authenticate ones identity. These are:
Something You Know
This factor includes usernames and password. If you know the proper username and password combination you are granted access to the system.
Something You Have
This factor includes keys and tokens. If you possess the right key you can unlock the door. If you have the correct token you are allowed in the room.
Something You Are
This factor typically includes biometric data such as fingerprints, voice recognition, and retina scans. Once very costly, this factor is now common. Many models of smart phones, laptop, and tablets can now recognize faces and scan fingerprints.
In order to implement Multi-Factor authentication, a method from at least two of these categories must be used. Allowing access after scanning a fingerprint and using voice recognition would not be multi-factor becomes both are from the “something you are” category. Likewise, simply having two passwords would not be multi-factor as both passwords would fall under “something you know”. However, if you first scanned in your fingerprint and then entered a password in order to gain access to a system, you would be using Multi-Factor authentication.
Why is Multi-Factor Authentication Being Implemented at Pitt?
Traditionally, your Pitt account has been protected by a single factor, Something You Know, which is your username and password. While this does provide some level of protection which gets better the more complex your password is, it is susceptible to a social engineering attack which is growing in popularity – Phishing. We have all received suspicious emails informing us that we must change our password immediately or verify some setting with a link that bring us to a fake page asking us to enter our credentials. The hackers are hoping that a few people they attack will enter their credentials, which can then be used to access the Pitt system when the hackers decide to do so.
Duo-Mobile, the new Multi-Factor solution that Pitt has implemented, adds a second factor, Something You Have. This is done by connecting a specific phone number to the account. When the username and password is entered for that account a notification (either a call or an application notice) is sent to a specific phone number. In order to log in, the user must possess the phone associated with that phone number. Even if the hackers know the phone number it does them no good if they do not possess the physical phone. The owner of the phone and account will be notified as soon as any unauthorized access is attempted as well. Then the password can then be immediately changed, making the Something You Know factor secure once again.
Due to the increasing popularity of Phishing and other Social Engineering attacks targeting usernames and passwords, the University has concluded that implementing Multi-Factor Authentication is not only prudent, but necessary. An account with Multi-Factor Authentication applied is exponentially more secure than one without.
How Do I Set Up Multi-Factor Authentication and How Does It Work?
Computing Services and Systems Development provides an excellent set of instructions on how to set up Multi-Factor Authentication for your account which can be found at by clicking this link. As always, FIS Customer Support would be happy to assist with setup and any issues that may arise while using the Duo Mobile Multi-Factor Authentication solution. We can be contacted at 4-FIS1 or via ticket submission at the FIS Support Portal.
Once you have Duo Mobile Multi-Factor Authentication set up it will add an additional action to the login process each time you access a secure service with Pitt’s Single Sign On solution. After putting in your username and password you will either receive a notification on your smartphone or tablet via the Duo Mobile application or an automated phone call from the Duo Mobile service. The application will give you a button to press to approve the log on and the automated phone call will prompt you to press 1 on your phone to approve the log on. Once Due Mobile receives approval via application or phone call your login will complete. Using the mobile application adds 5 to 10 seconds to the login process while using the phone option typically adds about 15 to 20 seconds.
Duo Mobile supports the option to add a secondary authentication device and we strongly recommend that a secondary device be set up. This means that if a smartphone is lost or left at home for the day a second option is available from the authentication screen, such as your desk phone number. You can simple click a button and Duo Mobile with authenticate via your secondary device.
07 Dec 2016
Do you do your holiday shopping online? There are a few easy ways to protect yourself online whether you are purchasing items for yourself or for the University with your P-Card. Follow the tips below for a safe experience:
1. Shop with reputable merchants. Only purchase from online vendors that you are familiar with, or do some research first. If you are not familiar with an online store, use caution. Just because the website looks professional, it doesn’t mean the vendor is trustworthy or has proper security controls in place. Check an independent source that allows customers to rate their shopping experience with a vendor such as Reseller Ratings. You can also refer to the Better Business Bureau to see if there are any complaints listed. You should also be aware that in some cases, you may be purchasing from an individual rather than business, and your legal recourse may be different in the event of a dispute.
2. Check the merchant’s customer information and return policies. Before ordering, be sure to read the terms of sale, return policies and fees, shipping methods and prices, and guarantees. Make note of vendor’s policies for storing and distributing your personal contact information. If you do not want to be included on mailing lists or have your contact information made available to third parties (spam lists), look for an option on the web site to indicate your preference. Do not provide vendors with sensitive personal information, such as your social security number or bank account numbers. Basic shipping and credit card information is all that should be required to make a purchase.
3. Be sure the transaction is secure. When you are in the checkout process, the web site should be using encryption called SSL (Secure Sockets Layer). SSL ensures secure transmission of your credit card information across the internet. You can tell if the web site is using SSL by looking for “https://” (rather than “http://”) at the beginning of the web site’s address in the browser. Another sign is the presence of a padlock symbol in the address bar of the browser. In Internet Explorer, the padlock symbol will appear on secure pages in the address bar, located to the right side of the web address. You can click on the lock symbol to verify the security of the site.
4. Never send credit card numbers via e-mail. Although it is generally safe to enter your credit card number on a secure web site, it is not safe to send it through e-mail. E-mail is sent through the internet in clear text (non-encrypted) format, so it’s possible for someone other than the vendor to see it. Sending a credit card number through e-mail is the equivalent of writing it on a postcard rather than mailing it in an envelope.
5. Keep a record of your transaction. Before you leave the transaction page of the web site, print a copy of the screen and keep it for your records. Check your credit card statements to verify you were charged the proper amount. Also, keep any e-mail confirmations about your order for later reference.
6. Use Identity Finder to protect your data. All FIS-supported computers have a program called Identity Finder installed. It will search your files, e-mails, databases, websites, and web browser data for Social Security numbers, Credit Card numbers, Bank Accounts, Passwords, etc. so you can then take steps to remove the sensitive data from your files. This program is also available for home use by contacting FIS.
7. Keep a record of your transaction. Before you leave the transaction page of the web site, print a copy of the screen and keep it for your records. Check your credit card statements to verify you were charged the proper amount. Also, keep any e-mail confirmations about your order for later reference.
8. Take action if there is a problem. If you do have a problem with an online vendor, first attempt to work it out with them directly. Don’t just rely on e-mail; call them as well. If you cannot resolve the problem to your satisfaction, you should contact your bank and ask them to stop the payment. If that’s not possible, you can use an online service such as SquareTrade to resolve your dispute. You can also file a complaint to the state Attorney General’s Office, who will investigate the case. You should also post your experience on a site like Reseller Ratings so other customers can be warned. While you may also wish to contact the Better Business Bureau, note that they have no authority over the vendor. They will simply accept your complaint and allow the vendor to respond.